Latest Administration Jobs In Kenya

Executive Assistant Job (Nairobi)

  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience 2 years
  • Location Nairobi
  • Job Field Administration / Secretarial 

About the Client:

A conglomerate comprising internationally acclaimed brands which are making a mark worldwide with a complete range of specialized services to cater to the diversified requirements of its clients

Job Purpose:

The Executive Assistant will provide support on the daily activities and needs of a busy professional organization.

 Qualifications and Requirements

  • Bachelor’s degree in Finance, Business, or Economics or equivalent required.
  • At least 2 years of work experience as an Executive Assistant or in a related field.
  • Proven experience as a personal assistant or similar role
  • Proficient in Microsoft Office Suite and other relevant software

Personal Traits, Qualities and Aptitudes.

  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality and exercise discretion
  • Flexibility to work outside of regular business hours when necessary.
  • Have exceptional communication skills,
  • Be proactive, and possess the ability to prioritize tasks efficiently.
  • Be a person who can demonstrate a high level of confidentiality, discretion, and professionalism at all times.

Key Responsibilities and Duties

  • Manage calendars, schedule appointments, and make travel arrangements
  • Coordinate and manage communication with clients, colleagues, and vendors.
  • Conduct research and compile reports as needed.
  • Manage email correspondence and respond to inquiries on behalf of the employees.
  • Draft, proofread, and edit documents, including memos, letters, and presentations.
  • Prepare and organize materials for meetings and presentations.
  • Run errands and handle personal tasks as requested.
  • Manage expenses and handle billing and invoicing.
  • Perform general administrative duties such as filing, copying, and data entry.
  • To coordinate the various operating units in liaising with the managers , partners or other
  • agents following up and reporting back to the group head

Method of Application

Interested applicants should send their detailed CV and Cover Letter quoting, “FARM MANAGER” or “BUSINESS DEVELOPMENT OFFICER-LAW FIRM” or “(Executive Assistant)” or(Contact Centre-Reliever -Hospital) as subject to reach us not later than 10th November 2023 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

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