Latest Administration Jobs In Kenya

Administrative Assistant Job At DAI Kenya – Development Alternatives, Inc.

  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience 2 years
  • Location Nairobi
  • Job Field Administration / Secretarial 

Key Duties and Responsibilities:

  • Maintaining project files and documents.
  • Providing logistical support for project events and activities.
  • Performing receptionist duties: receiving and directing telephone calls, email communications, and in-person inquiries to appropriate staff members; taking and relaying messages.
  • Conducting searches to find needed information, using the internet or any other sources.
  • Coordinating conferences and meetings and arranging both in-house and external events.
  • Taking meeting notes.
  • Supporting the Operations Associate Director in the coordination and follow-up on all transportation logistics for staff, consultants and visitors as needed.
  • Supporting consultants and project staff with administrative processes and requirements.
  • Scheduling and confirming appointments for clients, customers or supervisors.
  • Overseeing and coordinating the purchase, receipt and distribution of office supplies and stationery.
  • Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation
  • Familiarity with DAI systems particularly TAMIS and other project management systems
  • Ensuring the safeguarding of staff and strict adherence to a zero-tolerance policy towards corruption and unethical behavior.
  • Upholding DAI ethics and values in all aspects of the job.
  • Providing other administrative and operational support as needed.

Qualifications

  • Bachelor’s degree preferred and/or 2+ years of administrative assistance experience, or an equivalent combination of education and experience.
  • Experience using Microsoft Word, Excel, and PowerPoint.
  • Strong verbal and written communication skills in English and Somali.
  • Previous experience working with international NGOs or donors, such as USAID-funded projects, is preferable.
  • Prior work experience in Somalia.

Skills

  • Strong verbal and written communication, as well as organizational skills.
  • Excellent attention to detail and the ability to plan, organize, and prioritize multiple tasks, remaining flexible while adhering to strict deadlines.
  • Strong team player with a positive attitude.
  • Flexible to work under pressure and respond to changing needs.
  • Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.

Method of Application

Interested and qualified? Go to DAI Kenya – Development Alternatives, Inc. on fs23.formsite.com to apply

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