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Assistant Office Administrator I Job At Kenya Industrial Property Institute

  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience 3 years
  • Location Nairobi
  • Job Field Administration / Secretarial 

REF. NO. KIPI/ADM/HR/2023/30

Duties and Responsibilities
Reporting to Assistant Manager, Administration, the Assistant Office Administrator I will be responsible for:

  • Using e-office to research and process data;
  • Word and data processing;
  • Operating office equipment;
  • Maintaining office diary and travel itineraries;
  • Attending to visitors or clients;
  • Handling telephone calls and appointments;
  • Ensuring security of office records, equipment and documents including classified materials;
  • Maintaining an up-to-date filing system in the office;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Preparing responses to simple routine correspondence;
  • Managing office protocol and etiquette;
  • Ensuring security, integrity and confidentiality of data; and
  • Undertaking any other office administrative services duty that may be assigned.

Requirements for Appointment

  • Satisfactorily served in the grade of Assistant Office Administrator II for a minimum period of three (3) years; and
  • Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

  • Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
    • Shorthand III (minimum 100 w.p.m);
    • Typewriting III (50 w.p.m) or Computerized Document Processing III;
    • Business English III or Communications II;
    • Office Practice II;
    • Commerce II;
    • Office Management III or Office Administration and Management III;
    • Secretarial Duties II;
    • Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from the Kenya School of Government or any other recognised Institution;
    • Membership to relevant professional body; 
    • Certificate in Computer Applications from a recognised Institution; and
  • Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010

Method of Application

Interested and qualified persons are invited to make their applications by completing ONE Kenya Industrial Property Institute Application for Employment Form. The form may be downloaded from the Kenya Industrial Property Institute Website www.kipi.go.ke

The candidates should attach COPIES of the following documents to their application form:

  • National Identity Card;
  • Academic and Professional Certificates and Transcripts;
  • Any supporting documents and testimonials;
  • Letter of appointment to their current substantive post (where applicable);
  • Letter of appointment to their previous post (where applicable); 
  • Equating degree certificates acquired from outside the country from the Commission for University Education; and 
  • Detailed Curriculum Vitae.

Please Note:

  • KIPI is an equal opportunity employer and therefore, persons with disabilities (PwDs), the marginalized and the minorities are encouraged to apply.
  • Canvassing in any form will lead to automatic disqualification.

Successful applicants shall be required to submit clearance certificates from the following bodies at appointment level: –

  • Higher Education Loans Board; 
  • Kenya Revenue Authority; 
  • Criminal Investigation Department; and 
  • Ethics and Anti-Corruption Commission

Only shortlisted candidates will be contacted.

Completed application forms should be delivered to:

The Chairman, Board of Directors
Kenya Industrial Property Institute
17 Kabarsiran Avenue, Lavington, Off Waiyaki Way
P.O. Box 51648-00200,
NAIROBI.

So as to reach the Office of the Chairman, KIPI Board of Directors on or before Monday, 14th August 2023 latest 5:00 P.M. (East African Time).

CHAIRMAN
BOARD OF DIRECTORS
KENYA INDUSTRIAL PROPERTY INSTITUTE

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