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Senior Office Administrative Assistant Job – (2 Positions) At Kibabii University College

  • Job Type Contract
  • Qualification BA/BSc/HND
  • Experience 3 years
  • Location Bungoma
  • Job Field Administration / Secretarial 

KIBU/ADM/85/2023

Requirements for Appointment

For appointment to this grade an officer must have:

  • Business Education Single and Group Certificates (BES & GC) Stage I, IT and III from the Kenya
  • National Examinations Council in the following subjects:-
  • Typewriting III (50 w.p.m)/Computerized Document Processing 11;
  • Business English II/Communications I;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III / Office Administration and Management III

OR

  • Craft Certificate in Secretarial Studies from the Kenya National Examination Council;
  • Served in the grade of Office Administrative Assistant [ Grade 4 or in a comparable position for a minimum period of three (3) years;
  • Certificate in computer applications from a recognized institution; and
  • Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

  • Taking oral dictation;
  • Data processing;
  • Preparing responses to simple routine correspondence;
  • Managing e-office;
  • Operating office equipment;
  • Attending to visitors/clients;
  • Handling telephone calls and appointments;
  • Maintaining office diary and travel itineraries;
  • Ensuring Security of office records, equipment and documents, including classified materials;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Managing office protocol and etiquette; and
  • Supervising of office cleaning.

Method of Application

The applicants MUST:

  • Be employees of Kibabii University on Permanent and Pensionable Terms for Administrative staff;
  • Be employees of Kibabii University either on Permanent & Pensionable terms or Contract Terms for Academic Staff;
  • Have served in their current grade for a minimum period of three (3) years; and
  • Apply for only one (1) grade above their current grade.

ONLY Kibabii University staff on permanent and pensionable terms and contract terms are required to apply for advertised positions. Each application shall be accompanied by detailed curriculum vitae, copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents.

A letter of recommendation from the Chairperson/Head of Department on the applicant’s professional experience and character in general should be sent to the address below.

All applicants should be clearly marked with the referenced number of the advertised position and submitted as follows:-

  • Three (3) Hard Copies; and
  • Electronic scanned copies in PDF format (as one running document) to be sent to the following e-mail recruitment@kibu.ac.ke

Applications must be submitted on or before Friday 25th August, 2023 and be addressed to:

The Vice Chancellor, Kibabii University,
P.O. Box 1699 – 50200,
Bungoma
OR
Dropped at:-
Kibabii University — Main Campus
Administration Registry, Third Floor Room ADA 307

Please Note:

  • Kibabii University is an equal opportunity employer. Women, marginalized and persons living with disability are encouraged to apply.
  • The University does not charge any fee for the whole recruitment and selection exercise.
  • Any form of canvasing will lead to automatic disqualification of the applicant.
  • Only shortlisted candidates will be contacted

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