Latest Administration Jobs In Kenya

Assistant Administrative secretary Job At Tavevo Water and Sewerage Company Limited

  • Job Type Full Time
  • Qualification Diploma
  • Experience 3 years
  • Location Nairobi
  • Job Field Administration / Secretarial 

Ref: TVO/06/2023/009

DUTIES AND RESPONSIBILITIES

  • Making, answering, routing phone calls to the correct person, taking and delivering messages.
  • Receiving, resolving, escalating inquires and giving feedback.
  • Write, receive, reply, sort and distribute routine correspondences
  • Taking oral dictation; word and data processing from manuscripts.
  • Handling both incoming and outgoing correspondence memos, letters and forms.
  • Assist in preparation of regularly scheduled reports including processing, typing and formatting reports.
  • Develop, undertake, maintain up to date manual and computer filing system, document copying, scanning, filling and retrieval including of confidential material, corporate records, documents and reports.
  • Ensuring security of office equipment, documents and records.
  • Helping in preparing and scheduling meetings and appointments including preparing meeting/events facilities, refreshments and meals.
  • Take accurate minutes of meetings.
  • Handle sensitive information in confidential manner.
  • Book and organize travel arrangements for the Board of Directors, Managing Director and head of departments.
  • Book conference calls, rooms, taxis, hotels for the Managing Director and Senior managers.
  • Help in managing the board of Directors calendar of events and meetings, diary of scheduled events and meetings for the Managing Directors office.
  • Welcome and provide general support to visitors, staff, clients, service providers and other stake holders and provide information by diligently answering questions and requests and or directing them accordingly.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs, maintaining equipment inventories systems to make them more efficient.
  • Develop, coordinate office procedures and update administrative
  • Any other duties as may be assigned by your supervisor from time to time

Personal Specifications
For appointment to this grade, an officer must have: –

  • A Diploma in Secretarial Studies/Diploma in Business Management/Diploma in Business Administration or its equivalent from a recognized institution
  • Have relevant work experience of not less than three (3) years in a reputable organization
  • Proficiency in computer skills
  • Good communication, interpersonal and time management skills

Method of Application

  • Download the job application form from the Company Website https://tavevowater.co.ke , print and fill.
  • Attach your updated Curriculum Vitae (CV), copies of your National
  • Identification Card (ID), academic certificates and testimonials.
  • Hand deliver to the Office of the Managing Director in a sealed envelope
  • indicating the position applied for, reference number and addressed to:

The Managing Director,
TAVEVO Water and Sewerage Company Ltd,
P. O. Box 6 – 80300,
VOI.

Applications should be received on or before Wednesday, 26th July 2023 at 4.00 p.m.

IMPORTANT INFORMATION

  • Candidates found canvassing will be disqualified.
  • Only shortlisted candidates will be contacted.
  • TAVEVO Water and Sewerage Company is an Equal Opportunity Employer

Interested and qualified? Go to Tavevo Water and Sewerage Company Limited on to apply

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