Latest Administration Jobs In Kenya

Administration Assistant Job (Events Management) At World Food Programme (WFP)

  • Job Type Contract
  • Qualification Diploma
  • Experience 2 – 5 years
  • Location Nairobi
  • Job Field Administration / Secretarial 

JOB PURPOSE

  • To deliver a wide range of administration processes and activities for a specific professional area of work, to facilitate effective service delivery

KEY ACCOUNTABILITIES (not all-inclusive)

  • Coordinates with the Travel Management Company and/ or Procurement team to book events, Conference Facilities and Hotel rooms. 
  • Guide staff requesting Event bookings on the right procedures to follow.
  • Respond to Event Management queries and provide timely and accurate guidance.
  • Manage and maintain records and databases related to Events Management, to ensure information is organized and readily available for staff.
  • Give feedback to Business Support assistants on new procedures related to Events Management, and support on issues that they may have.
  • Follow with the Travel Management company on any issues raised, or documented lack of customer service.
  • Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
  • Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
  • Contribute to improvement of business procedures and processes.
  • Collect and perform basic analysis of data to contribute to quality business information management.
  • Provide guidance to junior colleagues in performing their duties.
  • Provide inputs to routine methods and practices in own area of work, to support the office
  • Continuous improvement of services provided
  • Will be required to take on additional responsibilities in the field of facilities, transport, and contract management in the absence of the focal point. 
  • Other as required.

STANDARD MINIMUM QUALIFICATIONS

  • Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
  • Language: Fluency (level C) in English language

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Experience: Five (5) years of progressively responsible experience in in the area of administration and a minimum of two (2) years in a similar role is desirable.

Knowledge and skills:

  • Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
  • Has supported in providing ad-hoc guidance to new staff members
  • Has Knowledge of working with an Events Management Company.

Method of Application

Interested and qualified? Go to World Food Programme (WFP) on career5.successfactors.eu to apply

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