Latest Administration Jobs In Kenya

Receptionist / Administrative Services Senior Representative Job At Cigna

  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience
  • Location Nairobi
  • Job Field Administration / Secretarial  , Customer Care 

YOUR JOB

  • Acts as a receptionist for clients or visitors. Receives and relays incoming, outgoing and internal calls and refers messages to appropriate parties.
  • Delivers basic administrative tasks such as receiving, sorting and dispatching office mails (International and local).
  • In liason with supervisor applies and renews office licences and Business permits.
  • Implements planned day to day initiatives that impact the entire facility, office, business support.
  • In liason with the supervisor, co-ordinate onboarding of suppliers/vendors as per Cigna procurement policy while acting as the liason between suppliers/vendors and the Company.
  • Maintain up to date service contracts and SLA with suppliers/vendors.
  • Countercheck supplier/vendor invoices, seek relevant approval and update supplier accounts with proof of payment.
  • Manage communication between the landlord and the Company, coordinate office repairs, liaise with building management on access to infrastructure & crucial rooms i.e. utility duct and network switches for ISP, parking etc.
  • Act as an oversite for Office vendors to ensure they deliver work as per stipulated SLAs and ensure office consumables and supplies are maintained.
  • With the support of IT Department, liase with vendors to keep office facilities functional. I.e. AC units, meeting room connections etc.
  • In liaison with supervisor, ensure all office assets are insured and in case off loss initiate recovery process with support of HR and IT.
  • Endeavour to have vast knowledge of department and company policies and procedures.
  • May schedule and maintain calendar of appointments, meetings and travel itineraries and coordinates related arrangements.

YOUR PROFILE

  • Bachelor degree in relevant field, prior front office /customer service experience preferred.
  • Excellent communicator both oral and written, knowledge of French is a plus
  • Organizational skills: you can assess different tasks and proceed according to priorities; you are able to plan ahead in order to ensure daily workflows are respected, you are able to work in close cooperation with your colleagues
  • You can rapidly and accurately handle a large quantity of  documents
  • You can keep a clear overview of the work to be done, even in busy times.
  • Strong energy and drive to work across cultures and time zones
  • You can deal with (confidential) information with the utmost discretion.
  • You can perform accurate data entry.

Method of Application

Interested and qualified?

Get The Latest Jobs Direct To Your Email. Well Paying Jobs For You!!

Follow Mboka Legit On TikTok

Related posts

Office Administrator Job At Special Economic Zones Authority (SEZA)

Mboka Legit

Operations Executive At Lipad – APPLY NOW

Mboka Legit

Transport and Fleet Administrator Job At Securex

Mboka Legit

Leave a Comment

×