Latest Administration Jobs In Kenya

Office Assistant Job At Hanmak Technologies Ltd

  • Job Type Full Time
  • Qualification Diploma
  • Experience 1 – 2 years
  • Location Nairobi
  • Job Field Administration / Secretarial 

The Office Assistant will work closely with the Administrative Assistant in performing a wide range of activities in offering office support to the company.

Office Location

Jem Park Estate, House 21, Near Signature Mall, Next to Valley View Estate, Mombasa Road.

Requirements

  • Knowledge of office management systems and procedures
  • Excellent verbal and written communication skills
  • Customer focus and service oriented
  • Excellent organizational, planning and time management skills
  • High level computer literacy and high proficiency with business software such as MS Office programs (Word, Excel, PowerPoint, Outlook), CRMs and accounting applications.
  • Excellent presentation skills and ability to learn and demonstrate functional use of the company’s different enterprise software products.
  • Willingness and ability to learn and adapt fast to work requirements
  • Ability to balance fluctuating workloads in a fast-paced work environment
  • Professionalism and dependability
  • Internet research abilities
  • Understanding of basic accounts is an added advantage
  • Certificate or Diploma in Secretarial Studies or Business Administration
  • Must have a minimum of one (1) year work experience in office support role

Key Responsibilities

  • General office management including maintaining a filing system, and being the first point of contact in the company
  • Assisting with preparing correspondence, mailings, and presentations
  • Answering calls and directing callers to the appropriate personnel
  • Coordinating software presentations, implementations and trainings
  • Preparing quotations, project proposals and raising invoices
  • Management of petty cash and office supplies
  • Assist in the preparation and presentation of various scheduled reports
  • Data entry activities
  • Calendar management and meeting arrangements
  • The assistant will also be expected to fulfill additional duties as assigned.

Method of Application

Applications to be sent to hr@hanmak.co.ke with the subject “Office Assistant” latest by 1st August 2023.

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