Office Administrative Assistant Job – (10 Posts) At Public Service Commission Kenya (PSCK)

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience 3 years
• Location Nairobi
• Job Field Administration / Secretarial 

For appointment to this grade, a candidate must have:-

• Served for a minimum period of three (3) years in the position of Office Administrative Assistant CSG 13 and above or in a comparable position in the Public Service; 
• Possess the following Single and Group Certificates from the Kenya National Examinations Council:
  • Typewriting III (50 w.p.m.) 
  • Shorthand III (100 w.p.m.) 
  • Business English III 
  • Office Practice II 
  • Secretarial Duties II 
  • Commerce II 
  • Office Management III

OR

• A Diploma in Secretarial Studies from the Kenya National  Examinations Council (KNEC) or equivalent qualifications from a recognized Institution; and 

Duties and Responsibilities:

• Produce documents, briefing papers, reports and maintain confidential documents in support of the department;
• Organize, maintain diaries, make appointments for  efficient departmental time schedules;
• Deal with incoming, outgoing mails, calls , all correspondences  on behalf of the managers as first level of communication;
• Device and maintain office systems that include data management and files for efficient records preservation;
• Draft departmental meeting minutes and transcribe  them into internal letterheads and templates for sign off by the managers;
• Communication and follow up on issues that require inter departmental coordination for the engagement of various stakeholders;
• Answer departmental telephone lines and direct lines and directs them to the respective recipients for further action;
• Maintaining up to date file systems in the department   and tract file movement out of department for accountability; and
• Requisition for departmental user items like stationery and hospitality items for use by the staff.
   

Method of Application

Interested and qualified? Go to Public Service Commission Kenya (PSCK) on pscims.publicservice.go.ke to apply