Assistant Records Management Officer Job At Kenya Plant Health Inspectorate Service (KEPHIS)

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience
• Location Nairobi
• Job Field ICT / Computer 

 Job Specifications

Duties and responsibilities: – 

• Developing and updating file index;
• Receiving and filing of records and information;
• Making data entries;
• Storing and retrieving records and information;
• Tracking of files and documents;
• Indexing, profiling and distribution of memos;
• Circulating of files and documents;
• Receiving, filing, retrieving and dispatching of records and information.

Persons Specification 

For appointment to this grade, a candidate must have: –

• Higher National Diploma/Diploma in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
• Meets requirements of the Chapter six (6) of the Constitution of Kenya.

Skills

• Proficiency in computer applications; 
• Organizational skills 
• Communication skills; and 
• Administrative skills 
• Analytical skills and keen to details. 

Competencies

• Ability to work under pressure; 
• Ability to work independently and in a team; 
• Ability to multi-task and prioritize work; 
• Experience in document indexing; 
• Demonstrated experience in Filing.

Method of Application

Applicants should visit the online portal located in the Careers section of KEPHIS website (www.kephis.go.ke) to submit applications electronically. Clearly indicate the position and the vacancy number on the subject line, with a detailed curriculum vitae, certified copies of academic and professional certificates, transcripts, national identification cards and any other supporting documents (as pdf attachments) not later than 13th February, 2024 at 5.00 p.m.

KEPHIS is an equal opportunity employer. Potential candidates from marginalized communities and persons with disabilities are encouraged to apply.

Only shortlisted candidates will be contacted.

• Shortlisted candidates will be required to avail their original and certified copies of the relevant certificates & transcripts and original national identity card during the interview.
• Successful candidates must obtain and submit valid clearance certificates from Kenya Revenue Authority (KRA); Higher Education Loans Board (HELB); Directorate of Criminal Investigation and an approved Credit Reference Bureau as per Chapter six of the Constitution.

The Managing Director
Kenya Plant Health Inspectorate Service (KEPHIS) P.O. Box 49592-00100
NAIROBI, KENYAInterested and qualified? Go to Kenya Plant Health Inspectorate Service (KEPHIS) on recruitment.kephis.org to apply