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Personal Assistant At ALN Kenya – APPLY NOW

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience6 years
  • LocationNairobi
  • Job FieldAdministration / Secretarial 

Roles and Responsibilities
This role will require adaptability, strong multitasking skills, and the ability to work independently with minimal supervision, manage diverse tasks and will be required to maintain a high level of discretion and professionalism in the execution of their duties.

General Partner and Department Support

  • Manage and maintain calendars and scheduling meetings.
  • Coordinate travel arrangements with travel desk, including flights, accommodation, and transportation, ensuring efficient and cost-effective arrangements.
  • Screen and prioritise incoming calls, emails, and correspondence, responding on behalf of partners when appropriate.
  • Draft and proofread emails, letters, memos, and other documents, ensuring accuracy and adherence to firm standards.
  • Document preparation, formatting, and editing, including presentations.

Administrative Support

  • Provide general administrative support to partners and the legal team, including photocopying, scanning, filing, and ordering office supplies.
  • Assist with ad-hoc projects and assignments, demonstrating flexibility and willingness to take on new responsibilities as needed.
  • Raising of POs and requisitions for their Practices.

Business Development

  • Coordinate logistics for meetings, conferences, and events e.g., invitation lists, registration desk during the event, re-call, post event contact list, follow ups, event and conference reporting and any other form of reporting that may be required etc.
  • Assisting with organising dinners with clients
  • Client relations: Serve as a point of contact for clients, responding to inquiries, scheduling meetings, and maintaining positive relationships.
  • Support the Partners with tasks such as sharing client profiles with the partners ahead of meetings with new clients and supporting the partners in report preparation and follow-up on relevant action points post events.
  • Follow up on contacts, proposal feedback, deals, and content development and review.
  • Contact Database: Provide monthly updates on new partner contacts.
  • Provide lists of new matters opened every month.

People & Culture

  • Manage the departments absences and update P&C of any absences and leave planning.
  • Work closely with P&C for welfare initiatives within the department, such as new-born visits, baby showers, weddings, hospitalisation and bereavements.

Finance

  • Assist in maintaining matter hygiene i.e., assist in confirmation of time records with oversite from the matter partner, assist in opening and closing of matters.
  • Assisting in putting together client KYC documents.

Knowledge Management

  • Support in applying for the legal team’s Practicing Certificates
  • Updating the lawyers CPD points.
  • Assist in booking trainings for Partners and Lawyers.

Experience and Personal Qualities

The following personal qualities are preferred:

  • Smart, confident, capable, and highly recommended by the people you have worked for and directly supervised.
  • Excellent written and verbal communication skills.
  • High level of attention to detail and accuracy.
  • Must have excellent interpersonal skills.
  • Must have good organisational, planning and time management skills.
  • Must have flexibility, initiative and be reliable.
  • Good problem-solving skills and an appreciation of relevant protocol.
  • A commitment to ALN Kenya’s mission and extremely strong ethical integrity.

Qualifications

  • Bachelor of Education/ business management/ secretarial studies or related qualification.
  • Over six (6) years of direct executive support experience.

Method of Application

Interested and qualified? Go to ALN Kenya on alnafrica.bamboohr.com to apply.

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