Latest Finance Jobs In Kenya

Finance and Administration Officer ( Nyeri) At Helen Keller International – APPLY NOW

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience4 years
  • LocationNyeri
  • Job FieldAdministration / Secretarial  , Finance / Accounting / Audit 

Responsibilities

Finance and accounting :

  • Enter all transactions, including payments, advances, retirements, cash receipts into financial accounting software on a daily basis ensuring all records are complete daily.
  • Review coding of all transactions before entry into the financial system and in case of concerns verify with budget holders and finance manager.
  • Review activity requests and prepare payment request form;
  • Review all receipts and invoices for accuracy and completeness with all their respective supporting documents;
  • Ensure office financial filing is accurate, retrieval of documents is easy and filing is always kept up- to-date, with no unfiled documentation at the end of each working day;
  • Reconcile all bank accounts monthly against bank statements, review for any long outstanding unclear items and submit to management for approval;
  • Reconcile petty cash at the end of each month and ensure it is used appropriately;
  • Review all staff retirements and ensure accurately processed and filed;
  • Review all sub-award retirement reports for accuracy and maintain the tracker;
  • Conduct field visits with sub-recipients, if necessary, to assist in the assessment of the financial management of sub-recipients.
  • Manage MPESA payments and prepare reconciliation;
  • Ensure all accruals and prepayments are accurately recorded;
  • Support Finance department with preparation of month end financial package;
  • Support Finance department with preparation for audits;
  • Support Finance department with the monitoring of donor and field office budgets on a monthly basis and preparation of donor financial reports.

Office administration:

  • Ensure full compliance of all administrative activities with HKI regulations, policies, procedures and strategies;
  • Manage project supplies and office inventory, ensuring it is kept up-to-date at all times with new additions and disposals;
  • Undertake physical verification of inventory items and report any discrepancies between physical count and inventory list;
  • Filing and archiving of all documents.
  • Liaise with vendors/suppliers as required to ensure adequate prompt delivery and service provision for the field office.

Logistics:

  • Manage vehicle log books – control and filing, by ensuring thorough completion by drivers for each journey;
  • Manage system to monitor and control fuel usage for vehicles and generators;
  • Assist in the management of Helen Keller INTL fleet, Prepare and check all documentation related for fleet management (fuel slips, logbook,), and assist in vehicle movement and scheduling drivers
  • Organize logistics including booking of flights and hotel reservations, making arrangements for transportation, review of travel authorizations, documentation, and payments;
  • Coordination and supervision of support staff (cleaner, driver etc.);

Procurement:

  • Ensure all procurements comply with HKI policies and procedures, ensuring correct usage of all forms;
  • Ensure the proper filing of all procurement documentation;
  • Solicit quotations and bids as appropriate;
  • Prepare Service agreements for approval;
  • Provide training to other staff on HKI procurement procedures;
  • Supplier Contract management

Qualifications:

  • Degree in Business related course or supply chain.
  • At least 4 years’ experience in finance, supply chain and office administration. CPA or CIPS or CPSP certification required.

Required skills & competencies:

  • Demonstrated use of accounting software ERP system.
  • Ability to learn, prioritize and manage complex and competing activities.
  • Ability to effectively communicate. Ability to take initiative and adapt to different working conditions and diverse cultural environments.
  • Proficient in Microsoft office. Demonstrated ability to work both independently and within a team.

Method of Application

Interested candidates to send their cover letter and a curriculum vitae to kenya.recruitment@hki.org. Please indicate the position on the subject line of the email.

The deadline of application is 23rd February 2024

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