Director of Administration, HR, and Finance At Kenya Highlands University – APPLY NOW

• Job TypeContract
• QualificationBA/BSc/HND , MBA/MSc/MA
• Experience7 – 10 years
• LocationKericho
• Job FieldAdministration / Secretarial  , Finance / Accounting / Audit  , Human Resources / HR 

Reports To: Provost of Seminary

Position Type: Executive Member of Provost’s Cabinet

Employment Term: 5 years contract, subject to the initial 6 months of probation

Job Summary

• The Director of Administration, Human Resources, and Finance is responsible for overseeing the seminary’s administrative, human resources, informational technology, and financial functions. This role ensures the efficient operation of the seminary’s daily activities while maintaining financial integrity and fostering a positive work environment for all employees. The Director is a key leader in developing and implementing policies supporting the seminary’s mission, operational goals, and long-term sustainability.

Roles and Responsibilities

Administrative Management:

• Office Management: Oversee the daily operations of the administrative office, including scheduling, correspondence, and record-keeping.
• Facilities Management: Ensure the maintenance and upkeep of seminary facilities, including coordinating repairs, safety inspections, and compliance with building codes.
• Procurement: Manage the procurement of office supplies, equipment, and services, en suring cost-effective and timely acquisition.

Human Resources:

• Recruitment: Develop job descriptions, post job openings, screen resumes, organize for interviews, and select candidates for employment.
• Onboarding: Design and implement onboarding programs to integrate new employees into the seminary community.
• Employee Relations: Address employee concerns, mediate conflicts, and foster a positive work environment.
• Performance Management: Conduct performance evaluations, set performance goals, and provide feedback to staff.
• Professional Development: Identify training needs, organize professional development opportunities, and support staff career growth.

Financial Management:

• Treasury: Manage the cash flow and banking relationships of the seminary.

Budgeting & forecasting:

• Develop and manage the seminary’s annual budget, ensuring alignment with strategic goals and financial sustainability.
• Financial Reporting: Prepare financial reports, including income statements, balance s
• heets, and cash flow statements, for internal and external stakeholders.
• Payroll: Oversee payroll processing, ensuring accuracy and compliance with tax regul ations.
•  Accounts Payable/Receivable: Manage the processing of invoices, payments, and coll ections, maintaining accurate financial records.
•  Investment Management: Oversee the management of the seminary’s investment portf olio, ensuring alignment with financial goals and risk tolerance. Information Technology:
• Ensure smooth operations of computer systems, networks and software
• Oversee the development and implementation of the institutional ERP system
• Develop and enforce IT policies and procedures
• Ensure IT security measures are developed and implemented.

Compliance:

• Regulatory Compliance: Ensure adherence to all legal and regulatory requirements, in cluding employment laws, tax regulations, and accreditation standards.
• Policy Development: Develop and implement policies and procedures to ensure comp liance with internal and external standards.

Strategic Planning:

• Strategic Initiatives: Collaborate with senior leadership to develop and implement strategic initiatives that support the seminary’s mission and goals.
• Data Analysis: Analyze financial and operational data to inform decisionmaking and strategic planning.
• Teach assigned courses.
• Perform any other duties as assigned from time to time by the provost for the realization of the Seminary vision and mission.

Qualifications and Experience

• A master’s degree in business administration with majors in accounting/finance or HR.
• A bachelor’s degree in business administration with majors in economics, human resources, and information technology
• A holder of CPA (K) and CHRP (K) or its equivalent.
• Knowledge of theological education or experience in faith-based institutions is highly desirable.
• Minimum of 7–10 years of experience in a leadership role within administration, human resources, information technology, accounting, financial forecasting, and finance, preferably in a higher education or nonprofit setting.
• Proven experience in financial management, including budgeting, accounting, and audit processes.
• Experience managing human resources functions, including recruitment, employee relations, and compliance with labor laws.
• Experience in facilities management, procurement, and office administration is a plus.
• Strong leadership and managerial skills, with the ability to oversee multiple departments and functions.
• Excellent financial acumen, with the ability to interpret complex financial data and provide strategic insights.
• Proficient in financial management software, HR management systems, and other relevant administrative tools.
• Strong interpersonal and communication skills, with the ability to foster positive relationships with staff, faculty, and external stakeholders.
• Knowledge of relevant employment laws, financial regulations, and risk management practices.
• A commitment to Christian faith, with a passion for advancing the mission of the
• seminary through effective administration, financial stewardship, and human resources practices.
•  Strong ethical standards, with a commitment to transparency, fairness, and integrity inall aspects of the role

Method of Application

Interested candidates should submit their cover letter, CV, academic and professional certificates, a statement of faith, a 1,000-word essay outlining the candidate’s vision for accomplishing the role applied for in a seminary setting and a pastor’s recommendation letter in one PDF document to the email: dvcaa@khu.ac.ke by 15th November 2024, 5pm.

Indicate the POSITION you have applied for in the SUBJECT line of the EMAIL.