Supply Chain Management Assistant at Insurance Regulatory Authority (IRA)

• Job TypeFull Time
• QualificationDiploma
• Experience3 – 4 years
• LocationNairobi
• Job FieldProcurement / Store-keeping / Supply Chain 

REF: SCMA/34

Job Specifications:

The position is responsible for stores management.

Job Specifications:
Duties and responsibilities will entail:

• Receiving and issuing stores;
• Generating Goods Received Notes (GRN);
• Sorting, dispatching and filing invoices and other documents;
• Capturing and processing stores data in the inventory module and;
• Complying with Public Procurement & Asset Disposal Act and Regulations;
• Preparing requisitions for stocks replenishment; and
• Monitoring the usage and movement of stores.
• Prepare procurement registers and ensure ensuring that they are update;
• Custodian of the department’s registers and rubber stamps;
• To ensure that all files are indexed with the required reference and code number;
• To ensure that tender evaluation reports/papers, procurement requests and all relevant documents are filed with the orders and GRNs;
• The accurate recording and tracking of file movements within the organization;
• Maintain an inventory of closed files and obsolete files;
• Ensuring that all official files are registered and existence must be documented in a file register;
• Regular identification removal of closed procurement files and documents from the current system to facilitate and ease of access to active files;
• The accurate recording and tracking of file movements within the Department;
• Making files available on demand;
• Circulating files to officers in accordance with established procedures.

Persons Specifications

• Higher Diploma in Procurement or Supply Management with three (3) years’ experience

 OR

• Diploma in procurement or supply chain management with four (4) years’ experience
• Proficiency in computer application programme
• Meets the provisions of chapter six of the constitution.

Competency and Skills

• Strong communication and presentation skills
• Good analytical skills
• Problem-solving
• Professionalism

Method of Application

Terms of Offer:

An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.

Successful candidates for positions in Job Grade IRA 3 shall be appointed on a contract of five (5) years renewable subject to performance while those in Job Grade IRA 4 to IRA 10 shall be appointed on Permanent and Pensionable terms of service.

Application:

Suitably qualified and experienced individuals should submit applications enclosing a detailed curriculum vitae (CV), copies of relevant academic and professional certificates/testimonials and a copy of National Identity Card.

The CV must at the minimum provide details of the applicant’s email address, day-time mobile telephone numbers, details of current employer, current remuneration and names and contacts of three (3) referees familiar with the applicant’s professional background and experience.

Applications, addressed to the undersigned, may be sent by post or delivered at the Insurance Regulatory Authority (Registry Section) at Zep Re Place, 2nd Floor, Longonot Road, Upper Hill. Please note that these should be sealed, marked “Confidential” and indicate the job reference (e.g “REF:MICT/08” for Manager ICT).

Commissioner of Insurance & Chief Executive Officer

Insurance Regulatory Authority

Zep-Re Place

P.O Box 43505-00100

Nairobi

Applications must be received by close of business on 7th November 2023.

Candidates who had earlier applied for these positions may re-apply.

Compliance Requirement:

In accordance with The Employment (Amendment) Act, 2022, the Authority will require candidates it wishes to enter into a written contract of service with to comply with Chapter Six of the Constitution by submitting mandatory compliance and clearance certificates from the relevant entities.

Important:

IRA is an Equal Opportunity Employer. Persons With Disabilities are encouraged to apply.

Canvasing in any manner shall lead to automatic disqualification.

Only shortlisted candidates will be contacted for interviews.