- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience5 – 10 years
- LocationNairobi
- Job FieldICT / Computer
Job Purpose
Primarily be responsible for planning and coordinating Records Management & Archives Administration procedures, policies, systems and devising ways to streamline Archiving processes. Goal is to ensure all Archives support activities are carried out efficiently and effectively.
Key responsibilities
Governance
- Compliance with all statutory & regulatory requirements.
- Satisfactory Audit ratings & Closure of All audit issues.
- Identification of Risks and sign off of the Risk Register and monitoring to ensure closure/Mitigation actions are updated.
- Support in reviewing and filing of department monthly RCSA (Risk control self-assessment).
- Has overall responsibility for setting appropriate records management policies and procedures.
- Monitors, measures, and reports on compliance with records management policies and procedures across the Bank.
- Ensures all staff in the Bank are sensitized on records management policies and procedures.
Financial/Planning & Budget Management
- Departmental annual budgeting, monitoring and controlling.
- Set clear and well-defined actions to achieve set budget savings in all expense lines.
Archives performance Management & Reporting
- Leads the Archives & Records Management department members to develop records management functions within the Bank.
- Coordinate Records acquisitions & transfers from Business units within SLA.
- Ensure prompt KYC monthly filing under the real time archiving model.
- Coordinate Document Retrieval Incidences handling; Success rate and turnaround time as per SLA.
- Ensure prompt Records disposal in line with approved retention schedules.
- Space Optimization – Maintain 10% archival space availability.
- Coordinate branch Outreach, Training and Awareness.
- Improve department quarterly NPS score.
- Coordinate EDRMS roll out.
- Provide oversight for effective and efficient running of the department.
- Drive department strategy within the wider corporate framework.
- Identify and provide optimum records management resources.
- Drive the banks transition to electronic records management systems.
- Provide weekly monthly quarterly & annual reports as required.
Qualifications
- Academic Qualifications: Bachelor’s degree in Information Sciences with a bias in Archives & Records management
- Desired work experience: Minimum of 5 – 10 years proven experience in a similar role
Technical Competencies:
- A good understanding of development and management of Records Management Systems and Archives Administration techniques
- Knowledge and experience in modern trends in Archives and Records Management programs and systems
- Understanding of the safety and health regulations and applications at the work place
- Knowledge and effective application of all relevant policies, processes, procedures and guidelines to consistently achieve set compliance levels.
- Good knowledge of Records standards or benchmarks.
Method of Application
Interested and qualified? Go to Equity Bank Kenya on equitybank.taleo.net to apply.