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Senior Archives & Records Manager At Equity Bank Kenya – APPLY NOW

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience5 – 10 years
  • LocationNairobi
  • Job FieldICT / Computer 

Job Purpose

Primarily be responsible for planning and coordinating Records Management & Archives Administration procedures, policies, systems and devising ways to streamline Archiving processes. Goal is to ensure all Archives support activities are carried out efficiently and effectively.

Key responsibilities

Governance

  • Compliance with all statutory & regulatory requirements.
  • Satisfactory Audit ratings & Closure of All audit issues.
  • Identification of Risks and sign off of the Risk Register and monitoring to ensure closure/Mitigation actions are updated.
  • Support in reviewing and filing of department monthly RCSA (Risk control self-assessment).
  • Has overall responsibility for setting appropriate records management policies and procedures.
  • Monitors, measures, and reports on compliance with records management policies and procedures across the Bank.
  • Ensures all staff in the Bank are sensitized on records management policies and procedures.

Financial/Planning & Budget Management

  • Departmental annual budgeting, monitoring and controlling.
  • Set clear and well-defined actions to achieve set budget savings in all expense lines.

Archives performance Management & Reporting

  • Leads the Archives & Records Management department members to develop records management functions within the Bank.
  • Coordinate Records acquisitions & transfers from Business units within SLA.
  • Ensure prompt KYC monthly filing under the real time archiving model.
  • Coordinate Document Retrieval Incidences handling; Success rate and turnaround time as per SLA.
  • Ensure prompt Records disposal in line with approved retention schedules.
  • Space Optimization – Maintain 10% archival space availability.
  • Coordinate branch Outreach, Training and Awareness.
  • Improve department quarterly NPS score.
  • Coordinate EDRMS roll out.
  • Provide oversight for effective and efficient running of the department.
  • Drive department strategy within the wider corporate framework.
  • Identify and provide optimum records management resources.
  • Drive the banks transition to electronic records management systems.
  • Provide weekly monthly quarterly & annual reports as required.

Qualifications

  • Academic Qualifications: Bachelor’s degree in Information Sciences with a bias in Archives & Records management 
  • Desired work experience: Minimum of 5 – 10 years proven experience in a similar role

Technical Competencies:

  • A good understanding of development and management of Records Management Systems and Archives Administration techniques
  • Knowledge and experience in modern trends in Archives and Records Management programs and systems
  • Understanding of the safety and health regulations and applications at the work place
  • Knowledge and effective application of all relevant policies, processes, procedures and guidelines to consistently achieve set compliance levels.
  • Good knowledge of Records standards or benchmarks.

Method of Application

Interested and qualified? Go to Equity Bank Kenya on equitybank.taleo.net to apply.

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