The Junior Administrative Assistant will be the first point of contact for the organization, providing essential administrative and front office support. This role involves managing front-desk activities, welcoming guests, answering calls, and ensuring smooth day-to-day operations of the office.
Key Responsibilities
- Greet and welcome visitors, ensuring a professional and friendly first impression.
- Manage incoming calls and direct them to the appropriate personnel.
- Distribute correspondence and manage incoming and outgoing mail/deliveries.
- Maintain an organized filing system for both hard and soft copy documents.
- Schedule and coordinate meetings and appointments for the Director.
- Prepare and email weekly activity reports to agents.
- Ensure reception and common areas are tidy and well-stocked with supplies.
- Monitor office access and maintain security protocols, including logbooks and visitor badges.
- Provide accurate information in person, via phone, and over email.
- Assist in preparing various reports as requested by management or team members.
Key Qualifications & Skills
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years experience in a similar administrative or front office role.
- Proficiency in Microsoft Office Suite (Word, Excel); experience with QuickBooks is an added advantage.
- Excellent telephone etiquette and customer service skills.
- Strong organizational and time management abilities.
- High level of professionalism, interpersonal skills, and a welcoming personality.
- Ability to multitask and work in a fast-paced environment with minimal supervision.
Method of Application
Interested and qualified? Go to Gap Recruitment Services Limited on www.careers-page.com to apply
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