Executive Assistant Job At Equity Bank Kenya – APPLY NOW

The Executive Assistant (EA) will provide high-level administrative, coordination, and stakeholder support to the Group EPMO Director and the wider EPMO team. This role requires a highly organized, proactive, and resourceful individual who can handle executive-level responsibilities while also assisting Project Managers in project coordination activities. The EA will act as a central point of contact for stakeholders, support project governance processes, and ensure smooth day-to-day operations within the EPMO.

Responsibilities:

• Executive & Administrative Support
• Provide executive assistance to the Group EPMO Director, including calendar management, travel arrangements, correspondence, and meeting preparation.
• Draft, review, and format reports, presentations, and communications for senior stakeholders, EXCO, and the Board.
• Maintain confidentiality and handle sensitive information with discretion.
• Team & Stakeholder Coordination
• Serve as the first point of contact for EPMO stakeholders, ensuring clear communication and timely responses.
• Coordinate cross-functional engagements between the EPMO and business units.
• Organize workshops, governance meetings, and project steering committees, including agenda preparation and minute-taking.
• Project Coordination Support
• Support Project Managers in project tracking, documentation, and reporting.
• Assist in updating project plans, risk registers, action logs, and benefits registers under PM guidance.
• Follow up with project owners and stakeholders on deliverables to ensure timelines are met.
• Consolidate project updates into EPMO dashboards and management reports.
• Governance & Reporting
• Help prepare materials for project governance forums, ensuring accuracy and timeliness.
• Support monitoring of compliance with EPMO processes, templates, and standards.
• Coordinate the collation and submission of monthly and quarterly EPMO reports.
• Office & Knowledge Management
• Maintain EPMO knowledge repositories, documentation libraries, and SharePoint/PMO tools.
• Ensure smooth day-to-day operations of the EPMO office, including logistics and communications.
• Provide support to the broader EPMO team to drive collaboration and productivity 

Qualifications/Certifications:

• Bachelor’s degree in Business Administration, Project Management, or related field.
• 3–5 years’ experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
• Exposure to project management or PMO environments is highly desirable.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).
• Excellent organizational, time management, and multitasking skills.

Experience:

• 3–5 years’ experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
• Exposure to project management or PMO environments is highly desirable.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).

Method of Application

Interested and qualified? Go to Equity Bank Kenya on equitybank.taleo.net to apply