- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience
- LocationNairobi
- Job FieldAdministration / Secretarial , Human Resources / HR
The HR Assistant And Office Administrator will support the smooth operation of the office, with a primary focus on human resources functions. This role involves managing HR-related tasks, supporting recruitment and onboarding processes, handling employee records, and assisting with HR policy implementation. Additionally, the position includes general office administration duties to ensure a productive work environment. The ideal candidate will be organized, proactive, and have excellent interpersonal skills.
Key Responsibilities
Human Resources Duties (Primary Focus)
Recruitment & Onboarding:
- Assist with recruiting processes, including posting job openings, screening resumes, and scheduling interviews.
- Coordinate the onboarding process for new employees, including preparing orientation schedules and paperwork.
- Maintain and update onboarding materials and employee handbooks.
Employee Records & Documentation:
- Maintain accurate and up-to-date employee records, including personal files, contracts, and HR documentation.
- Process and file leave applications, sick days, and other attendance records.
- Ensure compliance with data protection laws when handling employee information.
HR Policy Implementation:
- Support the CEO and management in implementing and enforcing HR policies and procedures.
- Act as a point of contact for employee inquiries regarding company policies, benefits, and HR-related issues.
- Assist in drafting HR policies and updating staff as needed.
Performance Management Support:
- Coordinate performance reviews and manage scheduling, documentation, and tracking for timely completion.
- Assist with follow-ups on individual development plans and training needs identified during reviews.
Employee Engagement & Development:
- Support initiatives for employee engagement, such as events, team-building activities, and recognition programs.
- Assist with coordinating in-house training programs and external development opportunities.
Office Administration Duties (Secondary Focus)
Office Supplies & Inventory:
- Manage office supplies, order inventory as needed, and ensure a well-maintained office environment.
- Handle vendor relationships for office-related needs, such as maintenance and supply purchases.
Meeting & Event Coordination:
- Assist in coordinating meetings, including scheduling, preparing agendas, and arranging catering and logistics.
- Help organize company events and meetings, ensuring all arrangements are efficient and cost-effective.
General Administrative Support:
- Support the CEO and management team with administrative tasks, including filing, data entry, and document preparation.
- Handle incoming calls, emails, and correspondence, directing them to appropriate parties.
Requirements
- Bachelor’s degree in Human Resource Management, Business Administration, or related field.
- Proven experience in HR support, office administration, or a similar role.
- Familiarity with HR practices, employee record-keeping, and HR software systems.
- Strong organizational skills with high attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems is a plus.
- Ability to handle sensitive and confidential information with integrity.
Key Competencies
- Proactivity: Takes initiative and acts independently within HR responsibilities.
- Communication: Effectively conveys information and actively listens to employees’ concerns.
- Attention to Detail: Accurately manages documentation and employee records.
- Multitasking: Handles multiple HR and admin tasks efficiently.
- Empathy and Confidentiality: Shows understanding towards staff needs while maintaining confidentiality.
Method of Application
Applications should be sent to: hr@geoidtechnologies.com clearly indicating the position they are applying for on the email subject as “Office Administrator Application” by 10th Nov, 2024.