Latest Administration Jobs In Kenya

Human Resources Office Administrator At Geoid Technologies Ltd – APPLY NOW

  • Job TypeFull Time
  • QualificationBA/BSc/HND
  • Experience
  • LocationNairobi
  • Job FieldAdministration / Secretarial  , Human Resources / HR 

The HR Assistant And Office Administrator will support the smooth operation of the office, with a primary focus on human resources functions. This role involves managing HR-related tasks, supporting recruitment and onboarding processes, handling employee records, and assisting with HR policy implementation. Additionally, the position includes general office administration duties to ensure a productive work environment. The ideal candidate will be organized, proactive, and have excellent interpersonal skills.

Key Responsibilities

Human Resources Duties (Primary Focus)

Recruitment & Onboarding:

  • Assist with recruiting processes, including posting job openings, screening resumes, and scheduling interviews.
  • Coordinate the onboarding process for new employees, including preparing orientation schedules and paperwork.
  • Maintain and update onboarding materials and employee handbooks.

Employee Records & Documentation:

  • Maintain accurate and up-to-date employee records, including personal files, contracts, and HR documentation.
  • Process and file leave applications, sick days, and other attendance records.
  • Ensure compliance with data protection laws when handling employee information.

HR Policy Implementation:

  • Support the CEO and management in implementing and enforcing HR policies and procedures.
  • Act as a point of contact for employee inquiries regarding company policies, benefits, and HR-related issues.
  • Assist in drafting HR policies and updating staff as needed.

Performance Management Support:

  • Coordinate performance reviews and manage scheduling, documentation, and tracking for timely completion.
  • Assist with follow-ups on individual development plans and training needs identified during reviews.

Employee Engagement & Development:

  • Support initiatives for employee engagement, such as events, team-building activities, and recognition programs.
  • Assist with coordinating in-house training programs and external development opportunities.

Office Administration Duties (Secondary Focus)

Office Supplies & Inventory:

  • Manage office supplies, order inventory as needed, and ensure a well-maintained office environment.
  • Handle vendor relationships for office-related needs, such as maintenance and supply purchases.

Meeting & Event Coordination:

  • Assist in coordinating meetings, including scheduling, preparing agendas, and arranging catering and logistics.
  • Help organize company events and meetings, ensuring all arrangements are efficient and cost-effective.

General Administrative Support:

  • Support the CEO and management team with administrative tasks, including filing, data entry, and document preparation.
  • Handle incoming calls, emails, and correspondence, directing them to appropriate parties.

Requirements

  • Bachelor’s degree in Human Resource Management, Business Administration, or related field.
  • Proven experience in HR support, office administration, or a similar role.
  • Familiarity with HR practices, employee record-keeping, and HR software systems.
  • Strong organizational skills with high attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems is a plus.
  • Ability to handle sensitive and confidential information with integrity.

Key Competencies

  • Proactivity: Takes initiative and acts independently within HR responsibilities.
  • Communication: Effectively conveys information and actively listens to employees’ concerns.
  • Attention to Detail: Accurately manages documentation and employee records.
  • Multitasking: Handles multiple HR and admin tasks efficiently.
  • Empathy and Confidentiality: Shows understanding towards staff needs while maintaining confidentiality.

Method of Application

Applications should be sent to: hr@geoidtechnologies.com clearly indicating the position they are applying for on the email subject as “Office Administrator Application” by 10th Nov, 2024.

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