Senior Finance and Budget Assistant Job, Kenyan NGO Vacancies,
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Org. Setting and Reporting
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The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.
This post is located in the Ecosystems Division, Programme of Work Finance Unit. Under the supervision of the Chief of Unit, the incumbent will perform the following functions:
1. Providing a full range of project financial management and implementation assistance at all phases of programme/project cycle by:
• Assisting Ecosystems Division, out-posted Administrative and Fund Management officers (AFMOs) in the preparation of new project documents, in revisions of projects and in the closure of projects.
• Assisting in the preparation of the UNEP Executive Director report to the Conference of Parties in revisions of projects and in the closure of projects.
• Providing support to the relevant out posted offices/ Regional Seas Commissions; assisting in securing approval from Corporate Service Division (CSD)/Finance.
• Reviewing and facilitating the issuance of sub-allotments, cash advances and payments.
• Carrying out analysis and evaluation of on-going and completed projects In consultation with the out posted AFMOs.
• Liaising with the contributions unit to monitor receipt of contributions for relevant projects.
• Assisting project managers in the elaboration of resource requirements for budget submissions.
• Ensuring that the Division is not accumulating a backlog of projects due for closure.
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2. Reviewing analyzing and assisting in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements by:
• Administering resources and monitoring budget implementation, recommending reallocation of funds. Reviewing, analyzing and processing expenditure reports from external partners.
• Facilitating recording of expenditure adjustments.
• Identifying and resolving problems as they arise by suggesting appropriate action and assisting out posted Fund Management Officers in the follow-up of transactions recorded by Accounts Section.
• Assisting the Head of the Fund Management Unit in the periodical assessment of the Division exposure to financial risk.
• Issuing obligation documents, following-up on the status of outstanding obligations through periodic review and prompting corresponding fund management sub-unit on issues related to their constituency.
• Initiating periodic review of long outstanding receivable documents and prompting corresponding fund management sub-unit on issues related to their constituency.
• Assisting in the preparation of budget performance submissions, analyzing variances between approved budgets and actual expenditures.
• Participating in the closing of year-end accounts.
• Attending to Corporate Auditing requests.
• Preparing financial statements for projects to donors when requested.
3. Drafting or preparing correspondence through:
• Maintaining records related to project management and budgetary matters.
• Identifying procedures and guidelines to improve the administrative flow.
• Providing guidance, training and daily supervision to other general service staff within the unit in their areas of responsibility.
• Keeping up-to-date on documents/reports/guidelines.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
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4. Performing other related duties as required.
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PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge of, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
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TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent is required. Additional technical training in the field of accounting, finance and business administration is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
A minimum of ten (10) years of progressively responsible work experience in project fund management, budget and administrative work or related area is required.
Work experience interpreting and applying administrative and financial policies is desirable
Work experience with an Enterprise Resource Planning System (ERP) e.g. SAP is desirable.
Work experience within the United Nations system or similar international organization is desirable.
Work experience in accounting and Financial Management is desirable.
Experience with Global funds such as Global Environment Facility (GEF), Adaptation Fund
(AF) and/or Green Climate Fund (GCF) is desirable.
A minimum one (1) year or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of another UN official language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “knowledge of” equals a rating of “confident” in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
How to Apply
Deadline: 10 November 2022
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.