Personal Assistant Job, Current Administration Jobs In Kenya,
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| Job Description | ||
| The Job holderwill be responsible for professional running of the office of the Chief as afirst point of contact for external and internal stake holders at KQ and tomanage the calendar and provide efficient and effective administrationservices. | ||
| Detailed Description |  | |
| Managing confidential dataand files ensuring only authorized persons have accessControls the diary for theChief by scheduling meetings and appointments.Preparing officialcorrespondences for the Office of the Chief.Assist in organizing KQlaunches, eg, Expos; staff forums.Draw the administrationexpense budget and ensure utilization is within the set budget and lead costcontrol for the officeAttend and take minutes inscheduled meetingsEnsure the Chief is equippedwith necessary documentation to proceed with meetingsEnsure timely scheduling ofmeetings for both internal staff and external partiesCompile minutes duringmeetings and follow up for actions.Liaise with various keystakeholders to resolve queries/complaints raised by both internal and externalclients as well as suppliersManage any outstanding/escalated issues that affect the businessMonitor, analyze andrecommend solutions to resolve client service issues.Managing incoming andoutgoing communication including but not limited to logging, distribution,filing and facilitating timely feedback.Maintain a high level ofconfidentiality of the office documents /files to ensure availability and up todate & accurate information.Handling administrativeissues – responding to office correspondence in good time. | ||
| Job Requirements | | |
| Diplomacertificates in Secretarial/Office AdministrationSecretarialSkills Development CourseTimeManagement courseSupervisoryManagement CoursePerformanceManagement TrainingComputerApplication Packages i.e. MS Word, MS Excel, Power-point5years working experience as Personal Assistant role in high level officesEssentialskills for PAs and Office Managers. | ||
| Additional Details | | |
| Ability to prioritize andmanage multiple tasks.Administration skillsAccuracy and attentiveWritten and Verbalcommunications skillsAbility to workindependentlyReliability,responsibility, trustworthiness, loyal and flexible.Efficiency andeffectivenessTime ManagementDemonstrate competence inoffice managementGood interpersonalskills. |
How to Apply
