JOB PURPOSE
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To ensure that the front office is functioning in an effective and efficient manner
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Responsibilities
- Maintains cleanliness and order of the front office
- Answers telephone and receives visitors and participants
- Sorts and distributes incoming mail and deliveries
- Delivers items to other departments.
- Schedules and reschedules participants
- Maintains visitors book and clinic diary
- Maintains routine clerical records, logs and data and compiles routine reports
- Maintains order and security at the front office by noting incoming and outgoing traffic.
- Any other duties assigned by supervisor
Qualifications
- Kenya Certificate of Secondary Education or its equivalent qualifications from a recognized institution.
- Certificate in front office management.
Competencies
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- Good customer service skills
- Knowledge of office telephone etiquette
- Team player
- Highly organized
- Working knowledge of IT skills
Experience
- Three years’ experience in front office management
How to Apply
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All applicants must meet each selection criteria detailed in the minimum requirements.
Must include a current CV with names of at least 2 referees.
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Must include copies of academic and professional certificates.
A duly signed application letter indicating the vacancy reference with copies of documents listed above should be sent to: phrdrecruit@pipsthika.org not later than 14th November 2022.
